An event is any activity that requires you to make arrangements before the program can actually take place. It may be anything from an introductory meeting to a conference. No matter how small or easy an event may seem some forethought is required. A successful event is the result of a major investment of time and sound planning. Since many dynamics and factors are involved working with assumptions has to be avoided. The following are the ingredients of a successful event:
Have good event pre-planning processes
Have a clear vision for the event. There is need to create a vision for what the event will look like. In pre-planning (planning that is done before the event commences) one should:
a.Declare the event's purpose. In other words be clear about why you are having the event. The event purpose will help you from drifting off.
b.Identify the key driver of the event and stick to it. [It can be to wed to people, or get people save, etc.]
2.Have a clear picture of the People, Resources and Activities in the event
a.Decide who will be involved and assign specific responsibilities to each volunteer in the committee. All key areas of responsibility have to be monitored and supervised regularly. There might be a need to have subcommittees for different areas
b.Determine the amount of available funds and the amount you are willing to spend. Consider and contact potential co-sponsors for your event and decide each co-sponsor's responsibilities
c.Know who your intended audience is and determine a realistic expectation of event attendance in terms of numbers and the type of people
d.Identify potential locations where the event could be held. Apply for and be sure to receive a written confirmation that the event spaces you want are available for you to use
e.Begin developing an effective advertising campaign
3.Have means of measuring and monitoring event progress
a.Develop a realistic timeline for beginning and completing the various components of the planning process
b.The 7 questions: What, why, how much, who, how, when, where must be asked at all times in the planning process to ensure that all areas are covered and justified for.
c.The three key factors of an excellent event: Time factor, Quality factor and Cost factor have to be closely monitored and controlled effectively throughout the event planning process.
Conclusion
In conclusion, a good event is a result of proper pre-planning and it is easy to run and control. Proper monitoring and evaluation of an event will distinguish a successful from an unsuccessful event. An event with properly monitored processes will always shine out. Finally, investing quality time in pre-planning, avoiding making assumption and dealing with all key issues will guarantee that you will have a successful, shining event.
Have good event pre-planning processes
Have a clear vision for the event. There is need to create a vision for what the event will look like. In pre-planning (planning that is done before the event commences) one should:
a.Declare the event's purpose. In other words be clear about why you are having the event. The event purpose will help you from drifting off.
b.Identify the key driver of the event and stick to it. [It can be to wed to people, or get people save, etc.]
2.Have a clear picture of the People, Resources and Activities in the event
a.Decide who will be involved and assign specific responsibilities to each volunteer in the committee. All key areas of responsibility have to be monitored and supervised regularly. There might be a need to have subcommittees for different areas
b.Determine the amount of available funds and the amount you are willing to spend. Consider and contact potential co-sponsors for your event and decide each co-sponsor's responsibilities
c.Know who your intended audience is and determine a realistic expectation of event attendance in terms of numbers and the type of people
d.Identify potential locations where the event could be held. Apply for and be sure to receive a written confirmation that the event spaces you want are available for you to use
e.Begin developing an effective advertising campaign
3.Have means of measuring and monitoring event progress
a.Develop a realistic timeline for beginning and completing the various components of the planning process
b.The 7 questions: What, why, how much, who, how, when, where must be asked at all times in the planning process to ensure that all areas are covered and justified for.
c.The three key factors of an excellent event: Time factor, Quality factor and Cost factor have to be closely monitored and controlled effectively throughout the event planning process.
Conclusion
In conclusion, a good event is a result of proper pre-planning and it is easy to run and control. Proper monitoring and evaluation of an event will distinguish a successful from an unsuccessful event. An event with properly monitored processes will always shine out. Finally, investing quality time in pre-planning, avoiding making assumption and dealing with all key issues will guarantee that you will have a successful, shining event.
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